Claims Kit

Penalties for Late Reporting 4123.28

Each day that an employer fails to file a report constitutes an additional day within the time period given to a claimant for the filing of a claim based on the injury or occupational disease, provided that a failure to file a report will not extend the applicable statute of limitations for more than two additional years.

Posting Requirements RC 4123.83

Employers paying premiums into the state insurance fund or electing directly to pay compensation to the employer's injured employees or dependents must post the notice conspicuously in the employer's place of employment,  which will be furnished at least annually by the bureau of workers' compensation . The notice must state that it is proof of workers' compensation coverage, or that the employer has complied with section 4123.35 of the Revised Code and has been authorized by the administrator of workers' compensation directly to compensate employees or dependents, and the date of the authorization. The notice must indicate that coverage is contingent on continued payment of premiums and assessments due. The notice constitutes sufficient notice to the employer's employees of the fact that the employer carries workers' compensation coverage or that the employer has complied with the elective provisions of section 4123.35 of the Revised Code

Physician Selection

If a worker is injured on the job, they can see any doctor for their first visit. But after the first doctor’s visit, the injured worker must select a BWC-certified medical provider as their Physician of Record (POR) to manage the treatment for a work-related injury.

If the initial doctor treating the injured worker is a BWC-certified medical provider, the worker can keep visiting that doctor. Or, the injured worker can select another BWC-certified medical provider.

Important: Except in an emergency or for the initial visit, the injured worker will be responsible for paying their medical bills if they have a non-BWC certified medical provider treat them.

Finding a BWC-certified provider

To locate a BWC-certified medical provider in your area:

View the BWC Provider Lookup;
Call BWC at 1-800-644-6292
Call the employer’s Managed Care Organization (MCO).

Although an injured worker's employer might also suggest a doctor for you to visit, the injured worker can visit any BWC-certified medical provider.

When any medical provider treats the work-related injury, give them the workers’ compensation claim number, the MCO information, and the conditions that are allowed in the claim.

Note: Doctors are also called the Physician of Record (POR) and the Treating Physician. A POR is a BWC-certified medical provider.

Changing a medical provider

The injured worker can change doctors by completing a (C-23) Notice to Change Physician of Record form. Then, send the completed form to their assigned Managed Care Organization (MCO) for processing.

If the employer is self-insured, complete the (C-23) Notice to Change Physician of Record form and send it directly to the injured worker's employer.

Reporting of Claim by Employer 4123.28   4123-3-03

Every employer will keep a record of all injuries and occupational diseases, fatal or otherwise, received or contracted by his employees in the course of their employment and resulting in seven days or more of total disability or death.   Within a week after acquiring knowledge of an injury or death, or occupational disease, a report will be made in writing to the bureau of workers' compensation.